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Real time information update

In April 2013, most employers must start sending PAYE information to HMRC in real time. This means sending details to HMRC each time you pay an employee, at the time you pay them. By providing this information in real time, HMRC will be able to tell you how much you should pay each month. This will make it easier for you to pay the right amount each time and help you to avoid making late payments and incurring penalties. Before reporting your payroll information online, you need to register as an employer with HMRC, and register to use the ‘PAYE Online for employers’ service, or get your agent or accountant to do this for you.

You also need to get prepared by making sure you hold accurate and up-to-date information about all your employees (name, date of birth, gender, address and valid National Insurance number).

Detailed below are the changes the new RTI system will mean to your payruns:

From 6 April

You need to change some of the ways you report PAYE, including:

  • providing new information in your payroll records, such as hours worked
  • completing employee information for temporary and casual workers and employees paid below the National Insurance Lower Earnings Limit
  • letting HMRC know whenever you change a payroll ID – otherwise HMRC will treat the change as a new employment, which will result in duplicate employment and incorrect tax codes
  • how you tell HMRC about starters and leavers

Ensure you or your payroll service provider uses RTI-ready payroll software to send your real time PAYE information because you won’t be able to use HMRC’s PAYE Online service (sometimes called the ‘portal’) for this.

You still need to send your end-of-year return (P14s and P35) for the year 2012-13 by 19 May 2013 in the normal way.

At Continuum, we run our payrolls through Quickbooks (Intuit) software.

Quickbooks is RTI ready and with an additional click to the payrun each month, we will be able to send the Revenue information about starters and leavers, who has been paid, what they were paid and what deductions were made. Let us take the strain and responsibility of this administration for you. Please contact us to find out more and to get a quote for your company payroll function.

You need to get prepared by making sure you hold accurate and up-to-date information about all your employees (name, date of birth, gender, address and valid National Insurance number). RTI205i

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